A sample commercial property report

Three fictional composite properties, each carrying its rank, the evidence behind it, one stated limitation, and the checks your team makes first. A real preview looks exactly like this.

Charlotte metro territory preview

Three fictional composite properties, ranked for a commercial solar service provider.

Fictional specimenNo real property, owner, array, or record was evaluated to produce this sheet.

Vertical aerial photograph of a commercial corridor: flat-roofed retail and warehouse buildings on separate parcels, each with its own parking apron, along a divided road.
A commercial corridor of the kind a territory preview screens. Illustrative — the three entries below are fictional composites and this is not any of them.
Report ID
AM-SPEC-0000
Prepared for
Fictional buyer — commercial solar provider
Territory
Charlotte metro, North Carolina (example)
Scope
3 commercial properties, ranked

Summary of findings

Properties ranked
3
Ready to contact
2
Open checks listed
9

Two of the three specimen properties are ready for a first call. The third carries one unresolved imagery question, stated rather than smoothed over.

Property register

  1. 01AM-SPEC-01

    Contact first

    Distribution warehouse, six-section rooftop array

    All four rubric criteria met at once: a large visible array, a commercial parcel class, roof access, and a location inside the territory.

    Evidence on record
    • Six array sections visible across a single rooftop plane in current imagery
    • Parcel record classifies the site as warehouse and distribution use
    • Roof hatch and perimeter access route visible from above
    • Sits 6 miles inside the example territory boundary
    Open checks before contact
    • Confirm the current owner of record and the facilities contact
    • Pull the installation permit and any monitoring or warranty registration
    • Ask whether an incumbent provider already services the array

    Limitation. Imagery and parcel records cannot show production, equipment condition, warranty status, or whether the owner wants to be contacted.

  2. 02AM-SPEC-02

    Contact second

    Light industrial building, single-plane rooftop array

    Every criterion but roof access is met. The public record also carries no installer, permit, or operator detail, so qualification takes one more step.

    Evidence on record
    • Continuous rooftop array visible on the main building plane
    • Parcel record classifies the site as light industrial use
    • No installation permit found in the published municipal record
    • Sits 11 miles inside the example territory boundary
    Open checks before contact
    • Identify the operating tenant as distinct from the owner of record
    • Establish who installed the array and who services it now
    • Confirm your team accepts arrays installed by another firm

    Limitation. A missing permit record means the record is silent, not that the array is unpermitted.

  3. 03AM-SPEC-03

    Hold — imagery

    Commercial building, rooftop array with adjacent tree canopy

    Imagery is 19 months old and mature canopy stands close to the west roof edge. The property stays in the set.

    Evidence on record
    • Rooftop array visible on the west half of the building
    • Mature tree canopy stands within roughly 20 feet of the west roof edge
    • Most recent usable imagery is 19 months old
    • Sits 14 miles inside the example territory boundary
    Open checks before contact
    • Source imagery under 12 months old before any outreach
    • Decide whether canopy proximity is relevant to the service you sell
    • Research ownership and any published service history

    Limitation. Canopy near a roof edge is not proof of shading loss. Only current imagery, production data, or an inspection can establish that.

Decision ledger

Specimen decision ledger
PropertyEvidenceService reviewTerritoryDecision
AM-SPEC-01EvidenceFour of four criteria metService reviewArray size fits crew scopeTerritoryInside boundary, 6 miDecisionContact first
AM-SPEC-02EvidenceThree of four criteria metService reviewOperator not yet identifiedTerritoryInside boundary, 11 miDecisionContact second
AM-SPEC-03EvidenceTwo of four criteria met: array evidence and territory fitService reviewRelevance depends on scopeTerritoryInside boundary, 14 miDecisionHold — imagery

Footnotes

  1. Sources. Aerial and satellite imagery, county parcel and assessor records, municipal permit records, and business registration data.
  2. Ranking. Four criteria, in the same order for every property: array evidence, property type, roof access, and territory fit.
  3. Imagery vintage. Each entry states the age of the imagery it relies on. Anything older than 12 months is flagged.
  4. Status. A fictional illustrative example. No real property, owner, array, or record was evaluated to produce it.

What this report does not claim

  • That any array is broken, underperforming, or out of warranty
  • That an owner wants service or has consented to be contacted
  • That engineering, title, utility, or on-site diligence is complete
  • That a rank guarantees a meeting, a project, or revenue
How a real report is produced

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